In March 2009 I was invited to speak to a PR and Journalism class about my experiences working in PR in media relations. The lecturer is a journalist with whom I had (and still have) a good PR/Journo relationship with so I was more than happy to oblige. I stumbled across my notes the other day and thought they may provide some insight for those thinking about getting into the industry.
I’ve picked out some of the notes still relevant – please bear in mind they are from over a year ago but most of it still stands today despite the rapidly changing communication landscape.
Good Things To Do
- Build relationship with media, get to know the journalists – what they like in terms of work and personal – e.g. Editor if Dynamic Business mag likes chilli hot chocolate
- Tailor pitches and press releases to the person and publication you are pitching
- Do be yourself – have personality, don’t just be a pitching robot
- Do be honest with clients, media and yourself – if you can’t make a deadline when you say you can, tell the journalist asap so they have time to pursue another option
- Be realistic about prioritising and working out what you can get done in the day/week/month – under promise, over deliver!
- Proof read everything for spelling and grammar. Even emails. Get someone else to proof. Spell check is not enough.
- Do be creative and think about all the possibilities when coming up with story angles for your client aside from main publications and newspapers. E.g. Business angles, health and wellbeing, parenting, bridal, niche and trade publications, regional papers may be interested in a local angle
Things Not To Do
- Never get the journalist’s media outlet wrong – don’t confuse Sun-Herald with Sunday Telegraph or Vogue with Harpers Bazaar
- Don’t follow up the same / next day and always have something else to offer such as images
Good Personal Attributes to Have in PR
- Be determined and patient – it may take 50 pitches before you get one hit but that could be the make (or break) for your client
- Be resilient – you will be rejected by journalists but don’t take it personally
- Be creative – it only takes one great idea – brainstorm with your colleagues, peers, people from outside the industry, at the pub
- Be efficient and deliver when you say you will
- Be honest
- Be diplomatic
- Be prepared to work to deadlines which may mean putting in extra hours
- Be flexible – your clients and media can changes their mind about things at the most inappropriate of times but you have to remember the client is paying you and the journalist is your way of getting results so stay calm and work with what you’ve got
- Be professional – always start an email with Dear and don’t include kisses or smiley faces unless you would normally kiss person when you see them!
- Be calm when you need to be such as when speaking to media and clients – you can swear and have a stress tantrum in front of friends and family but not your clients or boss
- Look professional – be well presented and tidy in front of media and clients – they may be the CEO of their company. You can swap your heels for slippers in the office at your desk
- Do your research and know as much as you can about your client + why and what you are pitching + the journalist and media outlet you are pitching to
- Be yourself – there is the rumour that PRs are ruthless and will do anything for a story/angle, word ‘spin doctor’ is used…
- Don’t do anything you don’t morally or ethically agree with because ultimately, you are the one who has to publicly deal with it
- Be polite – don’t forget basic communication skills – please and thank you goes a long way
This is a selection from the 7 pages of hints, tips and anecdotes I prepared and I’m more than happy to chat with budding PR and Comms students about what it’s like to work in PR. It’s something I would have liked to do more of.
Twitter: @KimberleyL or Email: firstname.lastname@example.org